TR19 Grease report software
TR19 Grease report software, built by an engineer for small cleaning firms
Your engineer finishes the clean, records the readings on their phone, and the report and certificate are ready for the office before the van is loaded. See a real one before you commit to anything.
Try the live demo - no sign-upOpen the sample report
£90 a month
Flat, for the whole firm
Unlimited users
Office and engineers
No setup fee
No minimum term
Live demo
No sign-up needed
What the report must show
What a TR19 Grease post-clean report has to show
BESA's guidance sets out what a post-clean verification report should include:
- Before and after photographs, taken from the same positions
- Grease deposit readings, from a wet film thickness test or a deposit thickness test
- A written summary of the work done
- Notes on access limits, and any areas not reached
- A hygiene certificate with the date, the location and the name of the technician
200 microns
Grease deposits should stay below this mean between cleans.
500 microns
Any area at or above this needs attention straight away.
Source: BESA's own guidance on cleaning kitchen extract systems.
In the field, reports rarely fall down on site. They fall down in the office afterwards: a report heavy with photographs is too big to email, spare pages are deleted by hand, and the certificate is made separately in another system. That office work is what the software takes away.
Start to finish
How the report gets made
On site
The engineer records readings and photographs on the phone, at each access point.
Report and certificate
Both are produced automatically, with your firm's own logo and a clear result line.
Office review
The office checks the report and sends it to the client.
Invoice
A draft invoice is raised in Xero from the job, so nobody types it twice.
Next clean
The next due date appears in the planner at the right interval.
Certified. Scheduled. Paid.
See it first
See a real report before you sign up
Most software in this trade asks you to book a call before you see anything. We show you everything up front.
- Sample report - 14 pages: readings before and after at each location, graded from Very Dirty to Clean, photographs from nine locations, a schematic and a completion checklist
- Sample certificate - your logo, the mean deposit after cleaning, pass or fail, the next clean date and a reference anyone can quote. Explained in our guide to TR19 Grease certificate software
- Live demo - three guided tours: booking a job, adding a new site, and moving your records across
A typical before and after
From four apps to one job on the phone
Before
- A two-person firm run mainly from the owner's phone
- A form app, a separate website for certificates, Xero and a scanner app
- Reports of around 48MB, shrunk by hand before they could be emailed
- 10 to 15 minutes of admin a job
After
- The report, the certificate and the invoice come out of one job on the phone
- No re-typing between apps
- The next clean already in the planner
What it costs
£90
a month, flat, for the whole firm. Prices exclude VAT.
Open the live demo - no sign-up- Reports, certificates, planner and Xero invoicing included
- Unlimited users - the price stays the same as you grow
- No setup fee and no minimum term
- Your own private database - never shared with another firm
- Paid monthly by Direct Debit
Who built it
Built by an engineer, with working cleaning firms
Edward Bristow BEng MSc MIET, founder of Smart Solutions Bristol Ltd, spent more than 15 years in engineering, including business analysis at Babcock and commercial and project management at Atkins, before building software for construction and building services firms.
TR19 Grease reporting was built alongside working cleaning firms, from the way their engineers and offices actually work. Read Edward's story
Questions
Questions firms ask
Can I put my own logo on the certificate?
Yes. The certificate carries your firm's logo, not ours.
We are on Flow Mobile. Can we move across?
Yes. Import from Flow brings your clients, sites and cleaning dates across from your own export. See switching from Flow Mobile.
Does it send invoices to Xero?
Yes. From the sent job, the office raises a draft invoice in your own Xero.
How many users can we have?
As many as you need. The price is £90 a month flat, whatever the size of the team.
Is it approved by BESA?
No. TR19 Grease is BESA's specification, and the software produces reports laid out to follow it. Smart Solutions is not affiliated with BESA and is not endorsed by it.
Is our data kept separate from other firms?
Yes. Every firm gets its own database, set up for that firm alone. No database is shared, so your clients, sites, reports and photographs never sit alongside another firm's records.
See a real report now
Open the live demo and follow one job from the phone call to the invoice. No sign-up, no sales call.
Open the live demoBook a callWritten by Edward Bristow, an engineer of more than 15 years. Last updated 5 October 2026.
TR19® is a registered trade mark of the Building Engineering Services Association (BESA). Smart Solutions Bristol Ltd is not affiliated with or endorsed by BESA.